Helix Email using Microsoft Outlook

 
While you are in this class, you wil be using your helix email address on a daily basis. You will recieve email from your teacher, asked to create appointemnts in your calendar to keep track of your assignments, and send attachments to your classmates.

 

To help you with this, the following tutorial will introduce you to the basics of Microsoft Outlook.

 

		Views Bar

 

	Menu Bar

 

 

 

 

Words to know: Calendar—A feature in Outlook that allows users to plan activities and communications by date and time.   Contacts – A feature that allows you to store information about a particular person; Phone number, work number. Email address, birthdays, etc.   Distribution Lists – A grouping that contains various contacts. A Class of 2003 Distribution list would contain all the email information for every senior on campus.

At the end of this tutorial, you will be able to:

ü     Set up your email account – if you are a new user

ü     Identify the different features and windows of Outlook

ü     Send an email to all your teachers

ü     Use the Calendar portion to create and save 3 appointments

ü     Create a Contact and email it

ü     Access your email using the Internet

 

 

 

 

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1.     Locate your “Items for Tech Discoveries” Folder.

2.     Double Click on “Microsoft Outlook”

3.     Once the programs opens, you should see this screen;

·      Type your name in the first box.

·       Type 10.6.9.6 in the second box

·       Type your ID number in the third box

 

4.     Click on TEST SETTINGS

 

5.     The following window will appear. Click Create Profile

 

 

 

6.     Your log in window now appears

·       Type your ID # in the first box (This is you user name)

·       Type your password in the password box

·       The Domain is helixcharter (no spaces)

 

 

7.     Click the Log-in Button

8.     When the Email/News Settings window appears, make sure the TOP box is checked, press OK.

 

 

 

 

 

 

 

 

You are now logged into your email account. You are now ready for Lesson1

 

 

LESSON 1: - Sending an email to your teachers

1.    Open Microsoft Outlook from Items for Tech Discoveries folder.

2.   

Address book

Attachment

Spell check

When it is open, click New > Mail Message

3.   

Subject  header

Email body

Click the TO button. The Address Book window pops open.

The left hand side displays EVERYONE who has an email account with Helix High School (both staff and students)

4.    In the box on the left, type the first name of one of your teachers. Their name should now appear somewhere in the address list window on the left.

5.     Click once to highlight the teachers name and click the TO icon to the right. The name should appear on the right hand side.

6.    Repeat steps 4 – 5 until you get all your teachers listed on the left. When finished. Click OK.

7.    Type Hello! In the subject box of your e-mail. Click once in the body area of the email to begin typing.

8.    Type the following;

 

 

 

 

9.    Click the Check Spelling icon (it has a red checkmark) in the menubar of your message window. When finished, Click Send.

LESSON 3: - Create a Contact and email it

1.    Choose Contacts from the Views menu.

2.    Select New Contact from the Action menu.

3.     You are going to create a Contact that holds information about yourself.

Think of a contact like those 3x4 notecards that your teachers normally would have you fill out on the first day of class. This contact will be emailed to your teachers. Please fill out the following information with the appropriate information

1.    Full Name: Type First and Last Name

2.    Job Title: Tech Disc Per. X (X=period you have Tech)

3.    Company: Helix High School

4.    Business: Parents work number

5.    Home Phone: Parent home number

6.    Birthday: Make sure the box on the left is checked and then type in your birthday

7.    Home Address: Select Home from pulldown menu. Click Edit this address. Type in your address in the new window. Select OK when finished.

8.    Class Schedule: In the Text box below, please type your class schedule. Make sure to include Teachers names and don’t forget ADVISORY!

 

 

 

 

4.    Select Save and Close. You should now see Your Contact in the Display Window

5.     You will now Email me Your Contact!

 

 

Email a Contact

1.    Still in Contact View, Choose New Mail Message from the Tools menu.

2.    Address the email to your teacher.

 Hint: remember Lesson 1?

3.    In the Subject heading window type “Px Contact “ where “x” is your period .

ex. If you are in a Period 3 class, then the subject header would read P3 Contact

4.   

5

Click and drag the windows on the title bar to move them

Now you need to rearrange your message window and your contact window so that they are side by side. You may need to resize both windows to do this.

Now you are simply going to “Drag and Drop” your contact into your email.

5.     Select your contact and WITHOUT LETTING GO OF THE MOUSE drag it over in the blank area the email addressed to me. THEN let go of the mouse. A copy of the contact should now show in the email.

6.    Double check to make sure the email is addressed correctly. The subject header is correct and has the contact displayed in the text box.

7.     Hit Send! Great Job! FYI: Most teachers don’t know how to do this!

LESSON 2: - Using the Calendar and setting appointments

 

Everyone has a schedule. You have classes to attend, after school sports and club activities to keep track of, and many different assignment due dates. How are you going to remember what is due when? What an overwhelming task this could be. You will use the appointment feature of Outlook to assist you in juggling all of these activities and assignments.

To schedule appointments

For right now, you are going to schedule the Due Date for Rotation #2: Internet. You will get this information from your teacher

1.    Click Calendar on the Views bar and then click New Appointment from the Actions menu.

2.    Type Rotation #2 Internet in the Subject box. Type Room 170 in the Location box. See figure below.

3.   

View bar

To schedule the due date for Rotation 1, type the Start time and End time that your teacher gives you. See figure below.

 

4.    Select Save and Close.

5.    Repeat Steps 1 – 4 to create the following  three Appointments

·      Back to School Night – see teacher for times

·      Saturday Parent Conferences – see teacher for times

·       Finals – see teacher for times